How to Plan a Virtual Wedding

A Guide for Couples Who Want to Plan a Virtual Wedding


The current pandemic might be changing life as we know it but in the wedding world we just pivot. Thanks to technology and a little creativity, you can still celebrate your union with the people you love. A virtual wedding might not be the wedding you were hoping for, but if you don’t want to postpone, it’s a great option to have.

A 5-Step Guide to Planning a Virtual Wedding in 2020

Decide on a Platform

If you want to stream your wedding, Zoom and Facebook Live are two of the most popular and reliable options. Zoom charges a small monthly fee but allows you to host up to 100 attendees at a time. The cloud recording feature will even allow you to capture the moment. If you use Facebook Live, simply create a private group that people can join. Ask a friend or family member to capture screenshots throughout the ceremony and celebrations. You can still do your speeches as planned, but everyone will need to enjoy them from home. Check your local regulations to see if you are able to have a photographer on-site.

bride and groom first kiss

Hire the Right Gear

If you want to plan a virtual wedding, you’re going to need the right gear. A laptop or tablet with a good camera is what you will need to stream your wedding. Whatever setup you have in mind, be sure to test it before the big day.

Let Your Vendors Know

While you won’t need all the usual vendors, you can still coordinate with a select few. Your photographer can still be at your wedding while adhering to social distancing requirements. You can also still arrange a meal, champagne and a cake for you and your partner to enjoy. Lastly, you also want to make the necessary arrangement with your officiant, to mail in the signed marriage license. Make sure that you’re compliant with local marriage laws.

Let Your Guests Know

If you still love the idea of wedding invites, send out virtual invites. There are a number of websites that allow you to create digital invites. Just remember to include the link to your Zoom or Facebook group. You may also want to add some extra information such as how guests can mute their videos during the ceremony. If you will be capturing screenshots, let your guests know so that they can dress accordingly. If you want to send off a few small gifts to guests, get them to RSVP as they usually would.

Prepare for Your Big Day

Even though you’re having a virtual wedding, you still need to be prepared. Along with testing your equipment, make sure that you have an appropriate backdrop. You will also want to check times and delivery dates with your vendors to make sure all is in order. Next, discuss the order of the ceremony and day with your partner and photographer. Do you still want to walk down the aisle? If so, make sure these sorts of details are in place. Lastly, prepare your wedding outfits, hair, and makeup. You may also want to arrange for a private call between you and your wedding party as you get ready. You’re all set! Now that you’re ready to say those I Dos, don’t forget to hit record and enjoy every second together. Remember, there will be plenty of time to celebrate in person with those you love once this is all done.

Photography by Megan Kathleen and A13 Studios