What is the Difference Between an Independent Wedding Planner and a Venue Coordinator?

This is one of my favorite topics because I actually used to be a venue coordinator. Some venues advertise that they provide a “day-of-coordinator” included with your venue rental. Many couples think that this means they do not need a wedding planner. The truth is, there are significant differences between a venue coordinator and a wedding planner.

Wedding planning is much more than just logistical coordination. I specialize in event planning AND design. My job is to make sure that ALL aspects of your wedding come together flawlessly. From invitations to dessert, I am with you every step of the way. The venue coordinator does not help with the overall aesthetic of your wedding.

What Is a Day-of-Coordinator?

A day-of-coordinator is just that. They are there to greet vendors and show them where to set up. They will typically coordinate the processional as well as the timeline. That is a very important aspect but it’s not the only aspect that you want assistance with. A wedding planner works with you from the beginning and knows every aspect of your vision. A venue coordinator is an extension of the venue whereas a wedding planner is an extension of YOU. The venue coordinator will not have the knowledge you would want them to have to ensure a truly stress-free day.

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What Is a Planner?

You also want to be stress-free in the months leading up to your wedding. A coordinator is responsible for the details that you provide whereas a planner creates the details for you. The coordinator is not going to read contracts for you. The coordinator may know that a cake is being delivered at 2 pm. Your planner knows that a 3 tiered semi-naked cake with blackberries is being delivered at 2 pm. That’s just one example of something that the planner just simply has more knowledge of because that’s their job.

What Is a Venue Coordinator?

Many times a venue coordinator does not need any experience with weddings at all. This is a job that is typically on the job training. A professional wedding planner will usually have years of experience as well as training and certification in planning. The planner will have several industry experts that they can recommend as vendors. Although some venues have a vendors list, the venue will not recommend vendors specifically designed for you. So, more hands-on-deck to help your day go as stress-free as possible can only be a good thing!

Photography by Dear Olive Photography